Management Support Professional | Delft

As a Management Support Professional, you are indispensable—thanks to you, your colleagues can do their work even better. With your positive, driven, and flexible attitude, the department runs like a well-oiled machine because you're always ready to help and ensure everything is well organized. You will be working within the secretariat of the research group Building Materials & Structures, which is part of the Mobility & Built Environment unit in Delft.

As a Management Support Professional, you are essential: your positive, driven, and flexible attitude enables your colleagues to perform at their best. You ensure the department runs smoothly by being proactive and taking care of tasks efficiently.

Your role is highly varied and independent. Every day, you handle a wide range of tasks and largely determine how to structure your day. You proactively identify what needs to be done and take responsibility. You schedule appointments, take minutes during meetings, and draft and edit (technical) reports. You also support the research manager and their deputy, for example with calendar management.

Additionally, you organize events and business trips, take on project-supporting tasks, and identify bottlenecks that you tackle independently and with a solution-oriented mindset. You maintain strong relationships with project leaders, research staff, management, and management support across various departments within the Delft NEXT building. You’re a true team player: you help where needed and take over tasks from colleagues when the situation calls for it.

You will be joining the Building Materials and Structures department, a close-knit group of around fifty experts. Together with your future colleagues, you form a dynamic team of pioneers in the construction sector, contributing to future-oriented building. Our multidisciplinary approach offers plenty of growth opportunities, and we actively seek collaboration. In line with TNO’s ambition to be the orchestrator in societal challenges, we are shaping the future of safe, healthy, and sustainable construction together.

You are proactive, communicative, and accurate. You show that you can quickly pick things up. You are stress-resistant, able to set priorities well, and flexible. Above all, you are a service- and customer-oriented team player. You are strong in organizing (events and meetings), think ahead, and dare to take responsibility for decisions. You are capable of identifying connections between different tasks and the resulting priorities. You work well both independently and in a team, and you are a true connector.

You support tasks such as scheduling appointments, taking minutes during meetings, drafting and editing (technical) reports, and managing the calendar of the research manager and their deputy. You are also responsible for organizing events and business trips and perform various project-supporting tasks. Furthermore, you identify bottlenecks and solve them proactively, and you maintain strong relationships with project leaders, research staff, management, and management support from various departments working in NEXT. You are a true team player, help where needed, and are willing to take over tasks from other management support professionals when the situation requires it.

What else you bring:

• A completed relevant MBO (secondary vocational education) degree and at least 8 years of experience working as a management assistant or secretary, preferably within a knowledge institution;
• Extensive experience with MS Office (including SharePoint), and you quickly find your way around support ICT applications;
• The ability to quickly scan reports and proposals for language and format them according to our house style;
• Strong skills in organizing meetings/events and thinking ahead;
• Excellent communication skills, outstanding command of Dutch (spoken and written), and proficiency in English (written and spoken).

Challenging and varied work with a real impact. And plenty of opportunities as, at TNO, you are in charge of shaping your career. We offer a gross monthly salary between € 2,900 and € 4,000 (based on your knowledge and experience), 8% holiday pay, a 13th month bonus of 8.33% and a flex budget (5.58% + € 180). In addition, you will be given every opportunity to develop yourself.

TNO offers optional employee benefits, enabling you to tailor your benefits package to match your personal situation. You may also expect:

• An extremely professional, innovative working environment where colleagues are leading experts in their field.
• The opportunity to attend courses, workshops and conferences, and to receive training and coaching based on your needs.
• 33 days annual leave on a full-time basis.
• An employer that values and encourages diverse talent, with initiatives like the Female Leadership Program, our Rainbow Community and round tables on inclusion topics.
• We offer a comprehensive and flexible mobility plan that also includes full compensation for public transportation for commuting and business travel.
• Great social events with your team and other TNO colleagues. That’s how you will get to know a lot of people really quickly.
• Flexible working hours, the possibility to work parttime (32 of 36 hours) and the possibility of working from home.
• Extensive relocation package for international candidates.
• A good pension scheme.

Read more about tailoring your benefits package.

At TNO, we innovate for a healthier, safer and more sustainable life. And for a strong economy. Since 1932, we have been making knowledge and technology available for the common good. We find each other in wonder and ingenuity. We are driven to push boundaries. There is all the space and support for your talent and ambition. You work with people who will challenge you: who inspire you and want to learn from you. Our state-of-the-art facilities are there to realize your vision. What you do at TNO matters: impact makes the difference. Because with every innovation you contribute to tomorrow’s world. Read more about TNO as an employer.

At TNO we encourage an inclusive work environment, where you can be yourself. Whatever your story and whatever unique qualities you bring to the table. It is by combining our unique strengths and perspectives that we are able to develop innovations that make a real difference in society. Want to know more? Read what steps we are taking in the area of diversity, equity and inclusion.

Please apply before 5th of December, 2025. In a final meeting we will discuss the terms of employment and your tailored benefits package. We aim to finalize the entire process within four weeks.

The selection process may include an online assessment and a reference check.

A certificate of Conduct (VOG) is required before starting a new job at TNO.